Job Description

Job Description

Job Description

Operations Supply & Logistics Director

Job Description

Location

ESF Operations Center, Bridgeport, PA

Schedule

Full-time, year-round, Monday–Friday (some weekends required during peak camp season)

Work Arrangement

In person at the ESF Operations Center

Reports To

SVP of Programming & Operations and Chief Financial Officer (dual reporting)

ABOUT ESF

Founded in 1982, ESF Camps & Experiences (Education, Sports & Fun) is one of the country’s premier youth development and people-development organizations, operating award-winning camp and enrichment programs in Pennsylvania, New Jersey, New York, Connecticut, Maryland, Delaware and Florida. In 2019, the Aspen Institute named ESF a “Project Play Champion,” the only camp organization in the world to receive this distinction. ESF’s portfolio includes more than 50 camp locations and experiences, licensed Philadelphia Phillies and Philadelphia 76ers youth camps, ESF Pre-College Programs with leading Northeast colleges and universities, and the nonprofits Dream Camp Foundation and Acting Without Boundaries.

ABOUT THE ROLE

The Operations Supply & Logistics Director is ESF’s central logistics leader, overseeing all operational and logistics needs year-round and leading a team of full-time, part-time and seasonal staff. The Director supports every ESF brand and program: ESF day and residential camps; Pre-College Programs; Pro Team Sports Camps (Phillies Baseball Academy & Jr. 76ers Camps); Phillies Phantasy Camp in Florida; Dream Camp (Hartford, CT & Philadelphia, PA); After-School Enrichment; IMS; and future ESF programs.

KEY RESPONSIBILITIES

1. Leadership & Year-Round Planning

• • Lead, develop and manage the Logistics & Operations Team, including hiring, training, scheduling, performance management and day-to-day supervision.
  • Develop and manage a year-round logistics calendar, partnering with Division Heads, Brand Leaders and Site Directors to anticipate needs.
  • Build a high-performing culture of ownership, safety, efficiency and continuous improvement, and partner with Learning, Training & Development to grow future leaders.

1. Procurement, Inventory & Budget

• • Oversee the Procurement & Supplies Manager, standardize purchasing practices, consolidate vendors and leverage ESF’s volume to reduce costs.
  • Oversee receiving, storage, tracking and distribution of inventory, with regular counts and reuse of equipment and supplies across brands.
  • Develop and manage logistics budgets with Finance, monitor spending, and report regularly to leadership on cost, delivery, inventory and site-readiness goals.

1. Transportation & Fleet

• • Oversee busing and transportation for all ESF brands and programs, including truck rentals and company vehicles.
  • Ensure safe operation, training and maintenance for warehouse equipment, company vans and 26' trucks.
  • Optimize delivery routes and schedules to control costs and improve efficiency.

1. Site Preparation, Rentals & Events

• • Plan and execute setup and breakdown for every camp and program location, coordinating with Site Directors and host-school representatives.
  • Conduct and document pre- and post-season facility inspections, including photos of existing or new damage, and resolve concerns with ESF and host-site leadership.
  • Coordinate rentals (storage pods, portable restrooms, golf carts and trucks) and lead logistics for ESF events, with contingency plans for unexpected challenges.

1. Warehouse, Fulfillment & Safety

• • Oversee all warehouse operations at the ESF Operations Center, keeping it clean, organized, safe and efficient.
  • Ensure accurate, on-time packing, shipping and delivery, with complete purchase orders, invoices and shipment records.
  • Enforce safety protocols, training and preventive maintenance, and apply creative problem-solving and bricolage to make the most of existing resources.

QUALIFICATIONS

• 4–5 years of warehouse management experience strongly preferred, with working knowledge of procurement, inventory management, budget management and data systems.
• Strong leadership, communication and organizational skills; detail- and results-oriented with a positive, team-first attitude.
• Able to manage multiple brands and priorities in a fast-paced environment.
• Proficient in Microsoft Office (Excel, Outlook, Teams, PowerPoint and Word).
• Bachelor’s degree, or equivalent training and experience, required; operations, logistics, event management or supply chain preferred.
• Prior experience with ESF Camps or a similar program is a plus.

TRAVEL & PHYSICAL REQUIREMENTS

• Willing to travel and drive to ESF locations in PA, DE, FL, NJ, NY, CT and MD, with more areas possible as the business grows.
• Able to push, pull, lift and carry at least 50 lbs, climb stairs and perform all physical duties of the role.

ESF, Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified candidates are encouraged to apply.

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